Utah Library Association
Monday, February 3, 2003 1:00 p.m.-3:00 p.m.
Utah State Library, 250 North 1950 West, Suite A, Salt Lake City
Board Meeting Minutes
Attending:
Kayla Willey–President Dianne King–Federal Relations Liaison
Deborah Hatch–Recording Secretary Shannon Hoffman–Member-at-large
Leticia Camacho–Business Round Table Proposal Cheryl Walters–Parliamentarian, TSRT Co-Chair
Connie Lamb–Program Board Co-Chair Allyson Washburn–ACRL Chair
Evan Baker–Member-at-large Debbie Ehrman–RASRT Chair
David A. Hales–Vice-President Lori Stevens–Member-at-large
Cindy Mitchell–UELMA Liaison Britton Lund–Legislative Committee Co-Chair
Robert Murdoch–UALC Liaison Lisa Myron–CSRT Vice-Chair
Erica Lake–HEART Chair Jean Jensen–MPLA Representative
Jeanne LeBer–LIRT Chair Dawn Carroll–Special Lib. Chair/Web team
Leslie Haas–Academic Chair Pete Giacoma–Davis County Library
Juli Hinz–Intellectual Freedom Committee Co-Chair Lynnda Wangsgard–Weber County Library
Vicky Turner–LPSSRT Vice-Chair Mark Rose–Legislative Committee Vice-Chair
Chip Ward–Legislative Committee Co-Chair Dan Barr–ALA Representative
Ray Matthews–Member-at-large Susan Hamada–Past President
Linda Dial–CSRT Chair Christie Reimschussel–Member-at-large
Chris Anderson–Executive Secretary/Treasurer Karen Burton–Legislative Committee
Peggy Erickson–Member-at-large
Excused: Sue Hill, Michael Whitchurch, Hikmet Loe, Nancy Lombardo, Kent Slade, Sara Wever, Stephanie Goodliffe
Guests: Evelyn Bertelson, Lawrence Buhler (Guests with the Legislative Committee)
Welcome: Kayla Willey
Kayla Willey called the meeting to order at 1:05 p.m., welcomed everyone in attendance, and thanked them for coming.
Approval of Minutes: Kayla Willey
The Board Meeting minutes from the December 6, 2002 meeting were reviewed and amended to the following effects: Lori Stevens was added to the excused list; Past President's Chair should be Past President's Committee Chair; the Awards Committee will have their nominations in to the Conference Committee, not the Programming Committee; add "and" to change and diminish statement within Legislative Committee report; Dawn Carroll will serve as chair of CADTTRT next year and she and Nancy Lombardo will discuss the vice-chair position for next year; Next meeting will be Monday, February 3, 2003. Once these amendments were made, David Hales motioned that the minutes be accepted as amended; Lori Stevens seconded the motion and the minutes were unanimously accepted.
Appointments for Approval of the Board: Kayla Willey
Kayla announced that Steve Decker has been appointed to serve as Chair of the Research Committee and Blaine Hall has been appointed to serve as Past President's Committee Chair. Work is still being done on an appointment for the Continuing Education Committee–stay tuned for April. Shannon Hoffman motioned that these appointments be approved. Christie Reimschussel seconded the motion; appointments approved unanimously.
Proposal for ULA Business Round Table: Leticia Comacho
Finance Report: Chris Anderson
Membership Committee Report: David Hales
Public Relations Committee Report: Stephanie Goodliffe
Elections: Kayla Willey
Election of officers shall be by ballot sent to all members by the executive secretary at least ninety (90) days prior to the annual meeting. (February 6)
Completed ballots must be submitted electronically or by return mail at least (60) days prior to the annual meeting of the Association. (March 8)
..ballots shall be counted by the Nominating Committee at least forty-five (45) days prior to the annual meeting, and the committee chair shall inform the
president of the results. (March 23)
Proposal for ULA Business Round Table:
Leticia Camacho of the Harold B. Lee Library at Brigham Young University made a proposal to the Board for the addition of a Business Round Table to ULA. Leticia expressed the desire to recruit other business libraries and librarians to help connect business resources that can help address business questions throughout the state. At this point 15 people have responded to Letty's search for interested librarians; and at least 5 others at this point might be interested in being involved. Cheryl Walters asked if possibly this could be an interest group under RASRT. Connie Lamb asked if there were any other interest groups and what the Bylaws say about them. It was pointed out that there isn't anything in the Bylaws about interest groups. It was decided that interest groups are more transient in nature and that there is probably a very large interest in business librarianship so a more permanent entity in the form of a round table would be preferable. Shannon Hoffman moved that the Board accept the Business Round Table (BURT). Evan Baker seconded the motion; motion passed. Leticia thanked the Board for their support. The new Business Round Table's information can be viewed on the ULA web site at http://www.ula.org/organization/rt/burt/burt-cn.htm
Strategic Plan Update: Susan Hamada
Finance Report:
Chris Anderson reported that as of December 2002, there is a $39,000 bank balance and $19,000 in investment funds. At the first of April, a payment of $3552.00 is due to South Towne Exposition Center for the Annual Conference. Membership applications are coming in both via post and web. At this point, less than 25 individual renewals have been made from the group of 758 emails sent out. The nearly 200 email bounces are being cleaned up. The ability to see and edit your own profile is coming soon. Chris passed a list around where members of the Board could list whether or not they got the renewal information via email and also where they could list any new colleagues who might be interested in joining ULA. Chris will send postal mail to any who do not have email. Chris also has the credit card authorization form ready. The form on the web will accept American Express, MasterCard, and Visa. This should cover the needs of most people. By February 6th, he'll send ballots out to email and snail mail recipients. The voting will end March 8th. Lori Koehler asked when the membership renewal emails were sent out. Chris said a test one was sent January 22nd and the real one with userID and password was sent out January 27th. David Hales requested a round of applause for Chris Anderson and Nancy Lombardo for all their very hard work on getting these functionalities set up on the ULA web site. Their work is very much appreciated.
Elections:
Kayla Willey covered the election guidelines: Election of officers shall be by ballot sent to all members by the executive secretary at least ninety (90) days prior to the annual meeting (February 6). Completed ballots must be submitted electronically or by return mail at least sixty (60) days prior to the annual meeting of the Association (March 8). Ballots shall be counted by the Nominating Committee at least forty-five (45) days prior to the annual meeting, and the committee chair shall inform the president of the results (March 23). Announce results to ULA Board on April 4. Results communicated to candidates 30 days prior to annual meeting (April 7).
Shannon Hoffman motioned that the Legislative Committee update be moved up the agenda and covered at this point in the meeting. David Hales seconded the motion; motion passed.
Legislative Committee Update:
Issues regarding Senate Bill (SB) 87 were discussed extensively and at long length. Many representatives, friends, and guests of the Legislative Committee spoke to the Board and communicated thoughts, opinions, recommendations, and possible actions. The Committee was represented by Chip Ward, Britton Lund, Lynnda Wangsgard, Evelyn Burtelson (President of Friends of the Library Board, Weber County), Lawrence Buhler, attorney (friend of Britton Lund), Pete Giacoma, Mark Rose, Kayla Willey, and Karen Burton. Board members Chris Anderson, Shannon Hoffman, Dan Barr, Leslie Haas, Robert Murdoch, Ray Matthews, and Cheryl Walters also made comments and gave input throughout the course of the discussion. Many possible actions and/or positions were discussed: recommend that SB87 be tabled; ULA take a strong opposing position and hire legal counsel; ULA would like some time before making further recommendations; attend the Senate hearing on Thursday, present a position, and ask for time; contact Judith Krug for a point of view from ALA; attorney Lawrence Buhler, friend of Britton Lund offered to enlist and volunteer his efforts for the next few days; approach the Govenor's Office; ULA should encourage more dialogue with UAC; ask that a Senate Committee study the bill; have Lawrence as an interested citizen talk to Gary McKeen in the Davis County office; request UALC support; publicize the issue through news editorial boards; etc. At long length, a statement was drafted:
"Although the language of SB87 addresses valid and important liability concerns that public library directors and trustees share, it also raises a wide range of other important issues that have been incompletely researched and discussed. Key stakeholders have not been included and do not, at this late date, have time to participate in a meaningful way. The issues raised by SB87 demand an open, inclusive, and informed process and the ULA is eager to be a part of that process. We recommend that the bill be referred to a committee for study so that the questions raised can receive the time, attention, research, and broad participation they deserve."
A motion was made by Dan Barr to accept the statement as drafted by Chip Ward; Christie Reimschussel seconded the motion; the motion carried. It was suggested that this position not be released first to the public. It should first be sent to those to whom it is expressly directed. Kayla will give direction as to the timetable of release. She will fax it directly on letterhead to UAC and Senator Waddoups immediately. Another motion was made to contact UALC through David Hales to solicit their support for ULA's position. Shannon brought forward the motion; Peggy Erickson seconded the motion; motion carried. A very big thank you was offered to all those members and friends of the Legislative Committee who have worked so hard on these issues and who came to represent the Committee today.
Membership Committee Report:
David Hales indicated that the Membership Committee's report was already covered in the Finance Report by Chris Anderson's report of membership renewals coming through via the web or postal mail.
Public Relations Committee Report:
Kayla reported on behalf of Stephanie Goodliffe that PR posters would be out in one week to all libraries in the state.
Strategic Plan Update:
Susan Hamada reported that the update of the existing strategic plan had been emailed to the Board. It is proposed that the Board adopt the updated strategic plan that would take the Association through 2006. Susan summarized that the update was constructed by removing things accomplished, and clarified other parts of the document. Susan requested that Board continue to review this draft and email comments to her. Adoption of the documents will be requested at the April Board meeting, giving the Board ample time to review the document. It is desired that this document be in place for the June Officer Training Meeting. Susan also recommended that a program for drafting a new strategic plan be held at the 2005 Annual Conference. Comments may be sent to Susan at shamada@slcco.lib.ut.us
Policies and Procedures Update:
Connie Lamb reported that the updated Policies and Procedures are posted on the ULA web site. A couple sections still remain unfinished. A big thanks was offered to Connie and Susan for their hard work and diligence in working on this update.
Program Committee:
Connie Lamb reported that Program Board has basically completed their work. They will meet again on March 14th to solidify and confirm final actions on coordination on the Annual Conference. Connie offered a big thanks to unit officers for incredibly good work done on special programs and sessions both for the Conference and for other events outside of the Conference and Workshop.
2003 Conference Report:
A handout from Julie Williamsen summarizing all Conference events was discussed. The complete Conference Program along with the Conference application will go up on the web site. The lunch menu and luncheon speaker schedule for both Thursday and Friday of Conference was read by Kayla. The Awards Banquet will cost $25 and the menu is forthcoming. The keynote address will be given by Joan Frye Williams. Connie Lamb added that the Conference Committee will send out information to contact people to be reviewed and approved. The travel agents are Ruthann Triggs and Wade Freestone. This information is up on the web now thanks to Chris Anderson. The registration deadline for Conference preregistration is April 18th. The Annual Conference will be held May 7-9, 2003 at the South Towne Exposition Center in Sandy, Utah.
Awards Committee Report:
It was reported that many award nominations have been received and the Awards Committee will be meeting mid-February.
Candidate for ALA Congress on Professional Education (COPES 3) Update:
Valerie Buck of Brigham Young University's Harold B. Lee Library will be the representative at this conference. Chris Anderson is making travel arrangements for this candidate.
UALC Report:
Robert Murdoch noted that a campaign advocating better salaries and pay equity for librarians was held at ALA. UALC has not yet reported on that. It was proposed that this issue could be considered for incorporation into the Strategic Plan. Susan Hamada noted this as a suggestion.
Great Issues Forum:
David Hales reported that Leslie Haas will head up the Great Issues Forum and Nancy Tessman will provide a location for this to be held next year at the Salt Lake City Public Library main branch. Suggestions for the Great Issues Forum are still being sought; please send any to David or Leslie.
UELMA Report:
Cindy Mitchell reported that the next UELMA Conference will be held March 6th in Ogden. A presentation will be given at the Conference about ULA. UELMA will have something for ULA in 2004. New nominees for CLAW will be given at the Conference.
ALA Report:
Dan Barr said there was some frustration at ALA Council–there was a new Parliamentarian there. However, he did feel that it was the most useful three days ever at ALA Council for him. He distributed four handouts which will be filed with these minutes. Dan will pass his materials on to the next ALA rep. He reported that Bylaws were passed for APA (Allied Professional Association) so professional certification can be done. Hopefully, pay scales will be upped and equity issues will be examined. A motion for reasonable and peaceful resolution with Iraq was defeated. The FBI has requested patron information without patron knowledge. Dan read the ALA's position which reflected action in an advisory capacity. The benefit is that a stand is being taken on a very controversial issue. Dan advised that we continue to have a representative on ALA Council–there is a lot going on at the national level. The ALA rep. could very capably advise us on national and international issues. This could be a great resource for the Great Issues Forum.
MPLA Report:
Jean Jensen reported that MPLA will be in Lake Tahoe November 6-8. Membership dues need to be renewed.
MemberClicks Demonstration:
Due to time constraints and technical difficulties, Chris' MemberClicks demonstration was deferred until the April meeting.
Other:
Kayla informed the Board that Sue Hill had recent surgery. She invited Board members to send Sue get well wishes.
Evan Baker motioned that the Board be adjourned; Christie Reimschussel seconded the motion; meeting adjourned.
Next meeting: Friday, April 4, 2003, 1:00-3:00 p.m. at the Utah State Library, Salt Lake City