ULA Board Meeting April 1999

Oral Reports
Cedar City Conference: “Reflect, Renew, Relax”

2000 Conference

The conference will be held at the Ogden Egyptian Center on May 17-19. The theme will be geared toward partnerships.
A committee appointed by the program board will start to look for sites for the 2001 and 2002 conferences.

ULA Election: Newly elected officers:

Written Reports
Public Relations Committee

The report states that the PR committee has been “re-established with a new charge of providing a forum for discussing and then disseminating legislative initiatives to the ULA membership, library employees, communities, and legislators.” The PR Committee will help publicize the legislative initiatives selected by the Legislative Committee, organize participation, and promote advocacy skills. To promote communication a listserv will be established and the ULA website will be utilized to disseminate legislative information.
ULA members interested in becoming involved with the PR Committee are encouraged to call Lanell at 801-378-8655. The Committee is especially interested in recruiting someone with web page skills.

Financial Report

The board will budget for a fax machine for the Executive Secretary to facilitate association business.

Board Discussion
ULA List Serve

A list serve for officers (appointed and elected) and the program board has been set up to disseminate minutes, reports and facilitate communication.

Training

There will be an officer training session on 6/11 prior to the regular board meeting (11-1). It will be at the State Library. Attendance is mandatory or send a representative in your place.

Great Issues

There was a discussion about if the Great Issues Forum is achieving its original goal which was to engage the public and librarians in a discussion of issues. The public has not been engaged in a meaningful way.
The discussion recognized that the idea is valid but the mechanism is not working. The board needs to look at other ways to meet the goal of engaging the public in dialog with librarians.
A motion was made to send a joint charge to the PR and Programming committees to come back to the board at the September meeting with alternatives to the Great Issues Forum. The motion carried.

Program Board

Fall conference 1999 will be at the Salt Lake Community College October 1. The Program deadline is June 14. $25 workshop fee is budgeted based on attendance of 175.

Hindmarsh Fund

The written proposal from the Directors at Large was discussed. A motion carried to accept part of the proposal: Guarantee a $500 minimum or 5% of the net profits of the annual conference for professional development and to continue the check off box on the membership form to solicit individual donations. An additional motion was made to add check off boxes to all ULA CE registrations. This motion also carried.

Board Vacancies

Due to the difficulty filling positions a suggestion was made that one of the Directors at large could do double duty. Jan Porter volunteered to do Bylaws/Parliamentarian/Hindmarsh Fund. The appointment was approved by the board.

Discontinuance of Round Tables

UELMA, AV, and School Library sections are not active. At the June board meeting a decision needs to be made about discontinuing or combining sections.

Institutional Membership

Eileen and Sue presented a written proposal for an Institutional membership. The money could be used to support a lobbyist. Could also have vendor memberships. This would provide libraries with a “bill” to support ULA.
Discussion points included that the amounts would be negotiable, amounts could be based on something other than budget or by letting the library select a level of support, let institutions know that the money will go toward hiring a lobbyist. Marketing issues are expensive and the board is unwilling to raise personal dues.
This discussion will be continued at future board meetings.

The meeting was adjourned at 3 p.m.