аЯрЁБс>ўџ BDўџџџAџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџьЅС@ №П–#bjbjюFюF "2Œ,Œ,|џџџџџџˆ0000000DLLL8„ DаhШШ"ъъъъъъOQQQQQQ$8RŠМu0ъъъъъu00ъъŠъъъъJ0ъ0ъOъъOъъ‡<00гъМ E.ЃˆХL4"УO 0аЫFV”FгDD0000г<F0@ъъъъъъъъuuDDЄш dъDDш ULA OFFICERS' TRAINING MEETING MINUTES June 10, 2005, 9:30 a.m. at the Salt Lake City Public Library Those present: Hikmet Sidney Loe, Chris Anderson, SuzAnn Arroz, Julie Bartel, Amy Birks, Ellen Bonadurer, John Bramble, Dawn Carroll, Debbie Ehrman, Galen Fletcher, Caroljean Hanson, Greg Hatch, Adrianne Juarez, Dianne King, Pete Kraus, Connie Lamb, Jeanne Le Ber, Nancy Lombardo, Bradley Maurer, Lisa Myron, Gene Nelson, Doni Pack, Sally Patrick Sharolynn Pyatt, Flora Shrode, Diana Skousen, Linda St. Clair, Anna Sveinbjornsson, Linda Tillson, Vicky Turner, Kayla Willey, Julie Williamson, Andrew Shaw Welcome and Introductions - Hikmet Sidney Loe President Hikmet Sidney Loe welcomed the ULA officers to the training session. The morning session was intended to provide a solid foundation about ULA, its mission, organizational structure, and basic procedures. ULA's Mission Statement The mission of the Utah Library Association is to serve the professional development and educational needs of its members and to provide leadership and direction in developing and improving library and information services in the state. (Adopted 02/10/94) ULA's Organizational Structure - Hikmet Sidney Loe Board of Directors and Executive Board The Board of Directors and Executive Board meet on the same day. The ULA Executive Board consists of the President, Vice-President/President-Elect, Past-President/Finance Chair, Executive Secretary/Treasurer, the Elected Member to the Executive Board, and Program Board Chair. The ULA Board of Directors consists of all officers, committee chairs, and roundtable chairs. Voting Members When a vote is proposed to the Board of Directors, only Voting Members are allowed to vote. Those members elected by the general membership are Voting Members; appointed officers are not allowed to vote. When voting on an issue, a quorum of 8 Voting Members must be present. Parliamentarian Procedures ULA's Board of Directors follows Robert's Rules of Order. ULA currently does not have a Parliamentarian to enforce Robert's Rules of Order. Basic rules to keep in mind: The President conducts the meeting. When one wishes to have the floor to speak, they must ask the President's permission. When there is a vote proposed, there must be a motion, a second, and then discussion. Only Voting Members are allowed to move to vote. All members are allowed to speak at discussion. The motion on the floor may be amended (only Voting Members may call for amendment). The President calls for election. Only Voting Members can vote. Membership ULA uses MemberClicks as our membership management program. The ULA Bylaws specify that all officers must be members of ULA. Financial Procedures - Chris Anderson Budget Cycle The ULA Budget Cycle was handed out as an attachment to the meeting's agenda. If you do not have a concrete plan for what you would like to do this year, please talk to your fellow committee, round table, members. If you wish to request money, the deadline is August 15th. All non-conference program requests are submitted to Debbie Ehrman (Program Board Chair); all operational requests are submitted to Gene Nelson (Past President). Forms and Reports Forms can be found at the ULA website, www.ula.org, under “Membership Services.” If you would like to claim a ULA-related expense, you must fill out an Expense Voucher. Balances and special reports will be presented at Board Meetings. Partnerships ULA is exploring alternative sources of income (besides membership dues and conference income). ULA is considering partnering with Salt Lake Credit Union, who offers many benefits including credit cards that will give a small donation to ULA for every purchase made and free advertising in the SLCU statement mailings. ULA is also considering working with the state of Utah for a ULA-themed license plate. ULA uses Salt Lake Travel as our travel agent; you can create your own itinerary, but please use Salt Lake Travel to purchase your travel plans. Program Board - Debbie Ehrman Annual Cycle The Program Board has its own annual cycle. There will be a meeting in July for anyone interested in hosting a program, either at the conference or separate from the conference. Continuing Education Committee This Committee's main focus will be to conduct a needs assessment regarding educational needs of ULA's members. Doni Pack is chair of this Committee. Great Issues Forum The October 26, 2005, Great Issues Forum is coming along quite well. This year's topic is Radio Frequency Identification (RFID). Gretchen Freeman is chair of this Committee. ULA Documents - Kayla Willey and Hikmet Sidney Loe Bylaws The ULA Bylaws is the most important document concerning how the organization is organized and conducts its business. All officers should be familiar with the Bylaws. The Bylaws are currently being amended by the Bylaws Committee (chaired by Kayla Willey) and will be presented in December. Policy and Procedure Manual The ULA Policy and Procedure Manual details how to perform specific tasks and houses all policies of ULA. All officers should be familiar with the Policy and Procedure Manual. Strategic Plan The ULA Strategic Plan details organizational goals for the next three years. ULA is currently working on the Strategic Plan for 2006-2009. Please visit www.ula.org and click on the “Empowering our Future: Strategic Plan Questionnaire” sidebar to offer your suggestions for additions to the Strategic Plan. Communication – Hikmet Sidney Loe Webpage Ranny Lacanienta is the ULA webmaster. If you have any comments about the website, forward them to Ranny. Ranny also works with others to post all data to the website; all are listed at www.ula.org on the Officer's Directory. MemberClicks MemberClicks is the ULA membership management system. All officers should be in MemberClicks and have a password. (MemberClicks can be accessed via www.ula.org under “Member Services.”) Archives, Annual Reports and Minutes Paul Mogren is the ULA Historian and keeps a paper format archive at the University of Utah's Marriott Library. June 1 is the deadline for adding an annual report to the archive. Important things to include with your committee, section, or roundtable's annual report: Who were the officers? What were the minutes? What workshops did you conduct? Minutes from all meetings should be submitted by June 1 to: Hikmet (if you chair a committee) or Debbie (if you chair a section or a round table). Any other materials (photographs, posters, etc.) are also acceptable. Annual Conference 2006 The 2006 ULA Annual Conference, “When the Boundaries Blur: Creating Synergy in a Time of Transformation” will take place in St. George on May 17-19, 2005. Regular sessions will be conducted on May 17 and 18, with post-conferences held on May 19. Ellen Bonadurer is chair of this Committee. Program session requests will be due on November 15. By the September 9 Meeting Committees should submit goals and objectives to Hikmet for approval. 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