ࡱ> AC@@  bjbjFF ".,, \ \ \ \ p 2 $BR      V /\ v 0 6H66W8  DULA BOARD MEETING MINUTES June 10, 2005, 1:00 p.m. at the Salt Lake City Public Library Those present: Hikmet Sidney Loe, Douglas Abrams, Chris Anderson, SuzAnn Arroz, Julie Bartel, Amy Birks, Ellen Bonadurer, John Bramble, Debbie Ehrman, Galen Fletcher, Greg Hatch, Adrianne Juarez, Dianne King, Peter Kraus, Ranny Lacanienta, Connie Lamb, Jeanne Le Ber, Nancy Lombardo, Bradley Maurer, Gene Nelson, Doni Pack, Sally Patrick, Flora Shrode, Kent Slade, Linda St. Clair, Anna Sveinbjornsson, Kayla Willey, Julie Williamson, Andrew Shaw Welcome and Approval of Minutes - Hikmet Sidney Loe The meeting was called to order at 1:00 p.m. Two changes were proposed for the minutes of the April 1, 2005, Board Meeting, both under Nominations/Elections Report: LERT should be LIRT; It should be noted that Jim Cooper was voted to be the member-at-large to sit on the Executive Board for the 2005-2006 business year. One change was proposed for the minutes of the May 12, 2005, General Membership Meeting: there was a typo under New President - congraduated/congratulated Both sets of minutes were approved as amended. Financial Report - Chris Anderson No balance was available because we are off the cycle period. An income statement will be available after all conference bills are paid. Chris Anderson is looking toward switching the ULA membership management program from MemberClicks to a web-based system. He is also exploring a third-party accounting service that would help ULA audit their financial records. This may be of benefit down the line when applying for grants. Investment returns are in the low double digits, which beats all the major composites. Nominations - Douglas Abrams Sue Hill was unable to attend the meeting, so Douglas Abrams sat in for her. Douglas directed a suggested timeline toward roundtable and section chairs. As soon as possible, begin thinking seriously about leadership for your roundtable or section in 2006. Who would be willing to take responsibility for the organization? September 15, begin talking directly to the people you think would be good successors for your position. By November 15, forward a list of candidates or officers to Sue Hill for approval. Section officers: please submit two nominees for the chairperson and two for the vice-chairperson. This is a two-year commitment. Roundtable officers: please submit one name for the chairperson, one for the vice-chairperson, one for secretary/treasurer, and at least one member-at-large. Remember, these positions are designated, not elected. Programming Board - Debbie Ehrman The Programming Board Committee will meet on Friday, July 15, 2005, from 10 to noon at the Salt Lake City Public Library (and via Polycom). Roundtable, section, and committee chairs or vice-chairs should attend. Great Issues Forum - Debbie Ehrman The Great Issues Forum will take place Wednesday, October 26, 2005, from 6:00 - 9:00 pm at the Salt Lake City Public Library Auditorium. The topic of the forum is RFID: Ready or Not. Panelists from Seattle Public Library, the ACLU and the University of Utah will discuss radio-frequency identification, it uses in security and tracking and possible privacy issues associated with its use. The forum will be open to the public. MPLA Report - Peter Kraus Peter Kraus reminded chairs and vice-chairs that MPLA offers many pre- and post-conference grants to help fulfill our goals. Contact Peter for more information. Ghost Ranch Leadership Institute applications are currently being reviewed. If you are listed as a reference on someone's application, please get your letters in soon. The next MPLA Conference will be held in Jackson Hole, October 12 - 16, 2005. Linda St. Clair and Greg Hatch have been accepted to conduct a pre-conference at this year's MPLA Conference entitled Theater Skills for Librarians. CDTTRT - John Bramble John Bramble proposed to change the name of the Computer and Digital Technology Training Round Table (CDTTRT) to the Service and Technology Access Round Table (START) and to update ULA's website to recognize the change and announce the change on the listserve. Motion passed as proposed. Committee for Non-Profit Compliance - Hikmet Sidney Loe The Committee for Non-Profit Compliance ensures ULA keeps its non-profit status and stays within the boundaries thereof in compliance with IRS regulations. Hikmet Sidney Loe proposed Douglas Abrams be the new chair and serve a five-year tenure. Motion passed as proposed. In the interest of impartiality, the chairperson will no longer be involved in any other ULA capacity. Other members of the committee include Amy Owen, Linda Wangsgaard and Rita Reusch. Thank you to Pete Giacoma, Director of Davis County Library System, for his previous tenure as chair of this Committee. Strategic Planning Committee - Hikmet Sidney Loe The ULA 2006-2009 Strategic Plan is under way. A paper questionnaire was distibuted at the 2005 Conference to solicit input from members. No one attended the Strategic Planning discussion at the ULA Conference. Please visit www.ula.org and click on the Strategic Planning Questionnaire to provide input for the 2006-2009 Strategic Plan. Webmaster/Web Committees - Ranny Lacanienta Ranny Lacanienta is the ULA Webmaster. Chad Dorton has become a new member of the Web Committee. Please direct any web issues to Ranny or a committee member. Other Items Kayla Willey and the Bylaws Committee are in the process of amending the ULA Bylaws. The Bylaws must be ready for approval at the December Board Meeting so it can be included in the 2006 general membership meeting. The Executive Board is looking at alternate venues to hold board meetings. The Executive Board will take tours of conference spaces in Sugarhouse and Cottonwood Heights. Meeting outside of a member's library will create a professional atmosphere of neutral convening. This move is another step to solidify a separate ULA identity. Schedule of future Board Meetings (all Board Meetings are from 1:00 - 3:00 pm): September 9, 2005; December 2, 2005; February 3, 2006; April 7, 2006 Meeting adjourned at 2:03 pm. / 0  9 C J O h x *?I#%6Wz*Z3Vn"/;XSthUhC76 hC7>* hs?hC7hs?hC75 hs?>*hkC hkC5 hkChC7hkChC75hff hC7hC7hC7hC75hs?hC7 hC75\AZ O }  8 h F & Fd-DM ^`gdC7 & Fd-DM ^`gdC7 & Fd-DM ^`gdC7d-DM gdC7$d-DM a$gdC7 FZ1*#sccccccd-DM gdC7 & Fd-DM ^`gdC7 & Fd-DM ^`gdC7 & Fd-DM ^`gdC7 & Fd-DM ^`gdC7 & Fd-DM ^`gdC7 76WV"/S  -DM gds?d-DM gdC7t hP%hUhC7 1h/ =!"#$%@@@ NormalCJ_HaJmH sH tH DAD Default Paragraph FontRiR  Table Normal4 l4a (k(No ListL^`L C7 Normal (Web)dd[$\$ B*ph .ZO}8hFZ1  * # 76WV"/S 000000 0 000 000000 0 0 0 0 000000000000000 00000000000000000 0ZO}8hFZ1  * # 76WV"/S ^~0^~0^~0^~0^~0^~0^~00^~00@0^~00^~0^~0^~0^~0^~0^~0 0^~00@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0@0ht F  iowz8=>Had<BJM(jv" (  ! 09},2:=>HRXlsMWqvw   3/0CJ}  ? 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