ࡱ> EGD{` 0bjbjFF 7*,, , &% i i i $$$$$$$$&h.)$i i $ $JJJF  $J$JJS!h! N? T:!$$0&%!)) !!)a$Di VJwi i i $$4i i i &%" "   ULA 2005 - May 11-13 Responsibilities of ULA session Sponsor Contacts (those who submitted the program proposal) Speaker FYIs: Speaker contracts for fees and reimbursement Speaker contracts are only for use by speakers who are: 1) not ULA members, or otherwise directly affiliated with ULA, and 2) who have been approved by the Program Board to receive payment of a fee or reimbursement for costs related to their presentation at the Conference. Contracts will be mailed or faxed to designated speakers by the  HYPERLINK "mailto:jlamborn@weber.edu" Conference Committee Chair Tax form: All speakers with reimbursements must download, complete, print and return a copy of the W9 tax formavailable at  HYPERLINK "http://www.irs.gov/formspubs/index.html" http://www.irs.gov/formspubs/index.html Travel, Hotel and Transportation Speakers pre approved for travel, hotel and/or transportation expenses by the Program Board may contact the following to make arrangements:  HYPERLINK "http://www.sltravel.com" S HYPERLINK "http://www.sltravel.com" alt Lake Travel Services (Ruthann Triggs and Wade Freestone) 50 South Main Street, Suite 410, Salt Lake City, Utah 84144 1-800-365-3514, (801) 364-2211 (voice) (801) 595-8148 (fax)  HYPERLINK "http://library.weber.edu/libadmin/ULAConference/hotel.htm" Hampton Inn & Suites in Ogden for hotel reservations. Mention affiliation with ULA.  HYPERLINK "http://www.xpressshuttle.com/" Express Shuttle or  HYPERLINK "http://www.utahshuttle.com/" Utah Shuttle Services (for transportation from the Salt Lake International Airport to the OECC and host hotel) At the Conference: 1) Before the session(s): A. Pick up the speaker(s) "thank you" letter(s) and gift(s)at the Registration Center. 1. If one or more of your speakers were approved for an honorarium, and submitted a signed speaker contract to me prior to April 15, make certain that the check is included with the "thank you" letter. 2. If one or more of your speakers were approved for expense reimbursement, and submitted a signed speaker contract prior to April 16, make certain an expense voucher is included with the "thank you" letter. B. Make certain that your speaker(s) know the location of designated meeting room, and that the room and equipment requested for the session is ready for use. 1. If assistance with equipment setup is needed, contact ULA volunteers at the Tech Support Room on the 2nd level. 2. If assistance is needed to adjust lighting, air conditioning, heating, etc., contact ULA volunteers at the Registration Center on the main floor. C. Advise against making any changes in the setup of the room's configuration. Only OECC personnel are allowed to make such changes and there is a hefty fee for the labor. If tables and chairs get "moved around" during a session, make certain that seating is returned to the original configuration at the conclusion of the session. D. Designate someone to introduce your speaker(s). Give them the ULA Announcements sheet to read as part of the introduction. These announcement sheets will be at the registration desk with the thank you letters. E. Identify the session facilitator. This can be you or someone else. This person will: 1. Provide water for the speaker podium/table 2. Assist your speaker(s) with the distribution of handouts 3. Collect session evaluations if used, 4. Take an attendance count and report it to the Registration Center 5. Serve as a "runner" to alert Tech Support or the Registration Center of problems or needs during the session. 2) After the session: A. Present each speaker with the "thank you" letter and gift. B. Pick up Conference stationary at the Registration Center, compose a thank you letter from you and your committee, and give or mail to each speaker. Questions? Feel free to contact me, Kim Rollins, at  HYPERLINK "mailto:rollinki@uvsc.edu" rollinki@uvsc.edu or 801-863-8752.  8>GHtu   - . 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