Thanks, Library in the Hallway!

“Thanks Library in the Hallway!”: Providing Collection
Access (and Insights) During Building Renovation

By Adriane Herrick Juarez

(“Thanks Library in the
Hallway!” entries are used with permission from the Facebook page of Brooke
Moss, Park City Human Resources Manager.)

The staff of the Park City
Library had a big question to answer when we realized
the library would have to be temporarily closed for renovation for more than a
year starting in May 2014. “What were we going to do with all of the materials?”
Any library that has undergone construction understands the difficulty of
providing continued access to books, movies, music, and magazines when a
facility becomes more about dust and demolition than browsing and borrowing. In
Park City the situation proved particularly challenging with only one central
library, housing over 73,000 items. There were no branches where materials
could be moved and simply no buildings in the city big enough to house all of
our items. The idea of staying open during the renovation had proven to be
impossible given the extent of the work, and the additional cost and time doing
so would add to the project.

A historic mining town, now famous
for world-class skiing and the Sundance Film Festival, Park City is located on
the back of Utah’s Wasatch Mountain Range and landlocked by some of the most
picturesque elevations imaginable. Completing Park City’s library renovation
project would require a 12-15 month closure of the library housed in the 30,000
square foot Carl Winters Building, which once served as the town’s high school.
“We had tough choices,” said Jonathan Weidenhamer, Park City’s Economic
Development Manager overseeing the project. 
“We had to look for creative solutions, or basically put everything into
storage and shut shop.”

 Over 8,500 residents and more than 3
million annual visitors to the area come to the library more than 114,000 times per year and
borrow over 77,000 items. The community wanted to have access to the resources
of our library, even during construction. When I started talking to city
colleagues about how to keep books in people’s hands throughout the renovation,
I was impressed by how quickly they embraced innovative ideas.

The Park City Council voted
to temporarily relocate the library to the old Miners Hospital, a building that
served the early medical needs of the community starting in 1904. This required
finding new office spaces for some non-profit organizations that were housed in
the building. The 400-ton structure had been physically moved from a Park City
ski resort to the town’s City Park in the 1970’s and renovated. It contained
the library from 1982 to 1993, but the space had been outgrown. “Many people
love the old building,” commented Bobbie Pyron, member of the Park City Library
Board, “We all remember it fondly from its time as a library, and some of our
residents were even born there when it was a hospital. However, in thinking
about it as a space to move during our renovation, we knew it would hold less
than half of the library’s current collections.”

In city meetings, I began talking
about what could be done with the remaining library materials that would not
fit into the Miners Hospital building. City Manager, Diane Foster, immediately
caught the vision of continuing to provide the greatest possible access to
collections by perhaps creating mini-libraries in a number of public buildings around
the city. It would not only save on the cost of storage, it would be a way to
engage people with books as they came and went from public facilities. A number
of proposals were discussed. Foster was pleased that, “City Staff really
rallied behind the library with a number of our departments, from the ice rink
to the recreation center, expressing a willingness to have books in their locations
and make them accessible to the public. It came down to a group of city managers
valuing the service the library provides and putting their support behind making
books available even when there wasn’t a lot of space.”

After evaluating the feasibility of
storing and circulating materials in variety of city locations, city and
library staff determined the walls of City Hall provided the best space for
installing bookshelves. In addition, it provided the necessary security, power,
and data for a self-checkout machine to be installed that would allow library
card holders to independently access fiction, non-fiction, and children’s
books. “It was insightful,” said Mayor Jack Thomas whose mother was a librarian
and whose daughter is now a librarian. “As people come and go to apply for
permits and use other city services, this is now a place where they can also get
books. For me, it is easy to get caught up in the enjoyable experience of
looking at all the titles, seeing things I have already read and items I now
want to read. Sometimes it takes me a little while to get down the corridor to
my office. I’m going to hate to see the books go when the renovation is
complete. Everyone who comes in seems to enjoy it.”

When the library moved, popular items, movies and the
largest majority of the library collections went to the Miners Hospital
location. Fewer than half of the items fit. With creative solutions, Park City
kept library materials in people’s hands by utilizing a treasured historic
building, creating a library in City Hall, and finally storing the remaining
items in the town’s old fire station. The items in the fire station are not
directly available to the public, but are accessed by the library staff on a
daily basis to fill requests, which are picked up by library patrons at the Miners
Hospital location. Everything is available to patrons within 24-48 hours. It took
extra work to install shelving in various buildings, change materials holdings
codes in the database to indicate where items were located, and on a daily
basis to pull materials from the various buildings each day for patron requests.
But, the payoff has been even better than we could have imagined.

Fondly referred to as “The Library
in the Hallway”, city employees now can get books when they are at work, the
public picks up materials when they visit City Hall for permits and services,
and Park City was able to maintain access to its library materials. “People are
exploring books in unexpected ways, said Polly Samuels McLean who works in the City
Attorney’s Office. “I enjoy taking books home to my kids at night and our staff
tends to come out of their offices and have interesting conversations about the
materials they find.”  Brooke Moss, Park
City Human Resources Manager, has taken a fun and humorous approach to
exploring the collections with daily posts to her Facebook page called, “Thanks
Library in the Hallway!” Everyone is having fun, reading, engaging with one
another, and enjoying the access to materials that outside-of-the-box thinking made

The newly renovated library will open in late 2015 with expanded
children’s and teen areas, a new entrance and coffee shop, a digital media lab,
 a hands-on “maker space”, open and airy
browsing areas, living room type reading nooks, flexible use areas, more
community gathering places, expanded collections, increased digital resources, and
a fireplace. The community is eager to start using what promises to be a
dynamic new library. Everyone will enjoy the resources to be explored in the
renovated space, but “The Library in the Hallway” will always be fondly
remembered. It pulled our community together, made us smile, and reminded us
about the pleasure of being surrounded by books, and other library materials,
wherever they may be fou

Call for Presentations - YSRT Fall Workshop

Do you have an idea for a session you would be willing to share with your fellow youth services librarians? You are invited to submit a proposal for a session to be presented on September 26, 2014 at our YSRT Fall Workshop. The conference will be held at Summit County Library.

The theme of the Workshop is "Get with Program." We are looking for presentations that deal with any aspect to do with library programming. Some ideas include
*Planning (time management; multiple programs at once, realistic ideas, financial)
*Marketing Programs (flyers, ads, social media, community, press releases)
*Outreach Programs
*Collaborative programs
*Evaluating your programs
*Finding presenters for programs
*Engaging your audience
*Set-up/take-down time (when is too much; affecting other staff; not having enough time!)
*Dealing with program difficulties expected or unexpected (no-show programs; low attendance; weather conditions/library closure; no staff/volunteer support)

Please return the form attached below by: August 1, 2014
Send form to: Heidi Tice, YSRT Chair / / 801-944-75628

Information Doesn't Want to be Free: Freedom, Networks and the Future We Want

Cory Doctorow will be speaking on July 7, from 3:00 to 4:00 PM at the City Library in Salt Lake City. The topic is "Information Doesn't Want to be Free: Freedom, Networks, and the Future We Want." This event is free to the public so make sure to mark your calendars.

***Note: Weller Bookworks will be selling Cory's books at the event, and they're specifically going to order extra copies of Little Brother and Homeland. 

ULA Board Meeting


The ULA Board meeting will take place on June 5th (Thursday) at The West Jordan Library (

10am-11am: Executive Committee Meeting
11am-2pm: ULA Board Meeting, Lunch (Included), Training

More details to come!


Conference Program Handouts

If you would like to post your program handouts send them to Barbara Hopkins at

To access handouts that have been uploaded click here.

Conference Hashtag - #ULA2014

To tweet about all of the great sessions and events at our upcoming conference use hashtag #ULA2014.

ULA 2014-15 Schedule of Board Meetings

The following dates are planned for 2014-15 ULA Board Meetings

THURSDAYJune 5, 2014

Friday, Sept. 5, 2014

Friday, Dec. 5, 2014

Friday, March 6, 2015



Utah Library Association Intellectual Freedom Committee

Wednesday, May 21, 2014 from 9:00 AM to 4:00 PM (MDT)

West Jordan, Utah

2014 Utah Library Association Great Issues Forum


The Utah Library Association’s Intellectual Freedom Committee is excited to announce an upcoming Great Issues Forum about privacy, the library, and the ever-evolving milieu in which we all work and live. This event will be held May 21, 2014 at the Viridian Event Center at the Salt Lake County West Jordan Branch in West Jordan, Utah.

More and more we are asking ourselves how surveillance into our private lives makes us more or less secure. Thomas Panuzio (Homeland Security expert), DeborahCaldwell-Stone (ALA Office of Intellectual Freedom) and the Utah ACLU will present a compelling discussion on our safety, freedom, and rights at this Great Issues Forum.

Lunch will be provided and there is limited seating, so please register as soon as possible.

To register please follow this link:

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